Poster Guidelines and Instructions |
Poster Presentations
Poster Session Overview:
All posters will be on display throughout the Congress. There will be (4) four formal Poster Sessions during the 2011 Congress.
Poster Session I will take place on Sunday, September 11, from 5:00 - 6:30 PM;
Poster Session II is on Monday, September 12, from 4:30 - 6:00 PM;
Poster Session III is the formal poster session entitled "Special Poster Session on Substance Abuse Genetics," it will take place on Monday, September 12, from 6:00 – 7:30 PM; and Poster Session IV is on Tuesday, September 13, from 4:30 - 6:00 PM. The primary goal for these sessions is to provide a more intimate setting for informal discussions between authors and the attendees. Please make every effort to be at your poster during your assigned session.
Poster Set Up and Take Down:
All poster presentations should be mounted on Sunday, September 11, any time between 12:00 and 4:30 PM. Please do not remove or change the numbers on the boards! Posters will remain up during the Congress until 1:30 PM on Wednesday, September 14. All posters not removed by 2:00 pm on the 14th will be discarded.
Guidelines: Successful poster presentations are those that achieve both coverage and clarity. Ideally, a well-constructed poster will be self-explanatory and free the author from answering obvious questions so that the focus is on the discussion between author and attendee. Each poster board will be numbered for easy reference, and presentations will be grouped by topic area for the convenience of those attending the sessions. By mid-August, poster board numbers and locations will be available online.
The poster board area measurements are 4 ft (122 cm) high by 6 ft (183 cm) wide. Please adhere to these size restrictions and print your poster horizontally (landscape), not vertically (portrait), for the best visual display. If you do not adhere to the size restrictions, the Congress Organizers reserve the right to move your poster to an available location outside of the topic area designated.
Each poster will be attached to the boards with push pins that will be provided free of charge. Please do not mount illustrations on heavy paper or card board as the extra weight may create problems when securing the presentation to the board.
Create a banner for the top of your poster board indicating: 1) the title, 2) the author(s) name(s), and 3) affiliations. The label text should be in bold lettering and be at least 1 inch (2.5 cm) high for best visibility.
A copy of your abstract (250 words or less), should be positioned in the upper left-hand corner of the poster. Avoid fonts less than 16 pt.
We suggest you bring at least 50 copies of your abstract/poster with you for distribution. Complimentary on-site reproduction will NOT be available, so please print copies in advance.
Posters may be viewed at distances as far back as 3 ft (1 m) or more. It is recommended that the lettering be at least 16 pt, black, and in an easy to read font like Arial.
Plan to stand next to your poster board presentation during your entire assigned session. We suggest you arrive 15 minutes in advance of the published session time.
Oral and Symposium/Educational Presentations |
Oral Presentations Time Allotment: Each educational session will be 1 hour in total length. The Chair of each session may determine the exact timing of each individual presentation, but is responsible for starting and finishing on time. Symposia and oral sessions are also 1.5 hr long. Individual presentations are allotted a maximum of 20 minutes (including 3-5 minutes for Q&A). This will be strictly enforced by session chairs.
Instructions to Oral and Symposium Presenters: Your presentations should be prepared in Microsoft PowerPoint and submitted to the Congress Organizers via e-mail prior to the Congress or onsite on a CD-ROM or USB Flash Drive. Both the Plenary and Concurrent Session rooms will be open and ready to accept presentations up to 30 minutes before the session start time each day. Bring a copy of any video files that are part of your PowerPoint presentation. Standard audiovisual equipment will be provided for every session, including: a PC laptop, LCD projector, laser pointer, and podium microphone. If you require additional equipment for your presentation, please let the organizers know as soon as possible, but no later than one week prior to the Congress.
Faculty Disclosures/Conflict of Interest: All oral and symposium/educational presentations will be designated for continuing medical education (CME) credit. It is the policy of the Accreditation Council for Continuing Medical Education (ACCME) that any individual who participates in a continuing education activity must disclose any financial interest or other relationships that have occurred within the past 12 months. ACCME considers relationships of the individual involved in the CME activity to include financial relationships of a spouse or partner.
Please note that the ACCME has not set a minimum amount for relationships to be significant and it states that inherent in any amount is the incentive to maintain or increase the value of the relationship. Examples of financial interests include salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (including stocks, stock options or other ownership interest, excluding diversified mutual funds). Examples of other relationships include grants, research support, medication, assessment tools, and any relationship(s) with the manufacturer(s) of any commercial product(s) or relationship(s) with any organization(s) with an interest in clinical research or training that may be discussed in the educational presentation.
The ACCME Commercial Support Standards insist on the separation of education from all promotional activities, materials, and messages. Presentations are an integral part of the education and as such cannot have any advertising, trade names or product-group messages associated with them. Presenters are required to give a balanced view of therapeutic options. A "balanced view" means that recommendations or emphasis must fairly represent a reasonable and valid interpretation of the information available on the subject and no single product or service is over represented in the education activity and that other equal and competing products or services are included. It is preferable to use generic names whenever possible. If it is necessary to use trade names, then please use those of several companies. Further, should your presentation include discussion of any unlabeled or investigational use of a commercial product, you are required to disclose this information to the participants.
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